![\"Man](\"https:\/\/www.californialaborlaw.info\/wp-content\/uploads\/2019\/11\/Africa-Studio-2-1.jpg\" "\\"Photo")
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Keeping employee personnel files well has a lot of benefits. You need to document the action of each employee in your workplace. If there are promotions offered to certain employees, then you should have a well-documented evaluation process which made you provide such privileges to the employee. There are some employees who will let you down; they will be reluctant to work to your expectation. You will have to warn them from time to time. You will as well schedule disciplinary actions. If they will not improve, you may consider taking disciplinary actions such as laying them off. A well-kept employee personnel files will play a great role while trying to prove in court that a given employee deserves to be fired. Photo Credit: Shutterstock\/Africa-Studio<\/p>\n","protected":false},"excerpt":{"rendered":" Keeping employee personnel files well has a lot of benefits. You need to document the action of each employee in […]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[66,78],"tags":[650,651,652,653,90],"class_list":["post-2198","post","type-post","status-publish","format-standard","hentry","category-employees-privacy","category-employment-contracts","tag-employee-personnel-files","tag-file","tag-files","tag-personnel","tag-personnel-file"],"acf":[],"yoast_head":"\n
\nWhat is kept in Personnel Files<\/strong>
\nIn the employee personnel files, you should keep record of when the employees started working in your organization and other related details. The following are details you can keep your employees’ personal files:
\nJob description for the position a given employee is holding
\nThe application and resume for eh employee
\nOffer of the employment
\nIRS forms of the employee
\nAcknowledgment of employee handbook
\nForms of employees benefit
\nNext of kin forms
\nComplaints from coworker or customers about the employee
\nAwards for outstanding performance
\nRecords of completion of courses
\nWarning or any other disciplinary actions
\nCitations for excellent performance
\nAttendance of tardiness
\nAgreements with the employee and the organization
\nDocument for departure from the company and reason why
\nReviewing Personnel Files
\nYou should set time aside and review each employee files. The files should be reviewed on an annual basis and ensure all details provided are up to date. Some of the questions you need to ask when reviewing the files include the following:
\nCheck whether the file has all written evaluation of the employee
\nAll promotions should be recorded
\nRemove all warnings after a given period if your policies state so
\nUpdate all details about the employee training
\nHave current information about the employee contract
\nWhat Not to Keep in a Personnel File<\/strong>
\nMedical records
\nYou should not have medical records in your staff file. If the employee has some form of disability, then you will have to have a separate medical form which will be accessed by very few people in your organization. Even those who have no disability, you are required always to keep medical forms private.
\nForm I-9s
\nAll employees in your firm should be legally legalized to work in the state. You should check the files and store them separate from your employees personal records. All unnecessary materials should not be kept in your employees personal files.<\/p>\n
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