CALIFORNIA LABOR LAW BREAKS: WHAT YOU SHOULD KNOW

As an employee-friendly state, California has wide-ranging regulations aimed to protect employees and to curtail employers’ excesses. One of such laws is California labor law breaks. The law provides most California employees with the legal rights to meal and lunch breaks as well as one or more mini-break periods. The reason is to enable employees re-energize and reset during their work shifts as well as to reduce safety-related incidents in many industries.

In this post, we are going to consider the California labor law breaks, California’s meal and rest period requirements, your right to breaks, limitations, and what to do if your break rights are ever violated.

WHAT ARE BREAK PERIODS?

Break periods are time set aside exclusively for employees. Under the California Labor Code Section 512, California employers are required to give their employees some minutes or hours of uninterrupted breaks. During these break periods, the law prohibits employers from encumbering employees with work activities. If an employee is still required to engage in work or work-related activities during any break periods, it shows that the employer has not relieved the employee from work duty for the particular break. Failure of an employer to give an employee adequate breaks can result in steep fines from the state.

CALIFORNIA BREAK REQUIREMENTS (NON-EXEMPT EMPLOYEES)

Generally, non-exempt employees are entitled to the following rest breaks and meal breaks for the corresponding working hours:

Fig 1.

Working hour	Rest break (X 10 minutes)
5 Or less	0
5-6	1
6-10	2
10-14	3
14-18	4
18-22	5

 

Fig. 2

Working hour	Meal break (X 30 minutes)
5 Or less	0
5 – 10	1
10-15	2
15-20	3
20+	4

     

REST BREAK REQUIREMENTS (NON-EXEMPT EMPLOYEES)

The California labor law breaks provision requires that non-exempt employees should take rest breaks during their work shifts, and the employers must adhere to providing the same. Below are some requirements that come with rest breaks:

• Employers must give employees uninterrupted 10 minutes rest break for every four hours of work or fraction thereof
• Employers must relieve their employees of all duties during the rest break
• Rest breaks are work time and as such must be paid
• The break should be taken near the end of the employee’s work period.

The California labor law breaks provision applies uniformly to industries under 15 Orders, including the motion picture industry. But there is an exemption to professional actors, and personal attendants under the Household employment Order. Under all Orders, except for private household employment, the DLSE may grant an exception to the rest break law upon an employer’s application based on unjustified hardship, provided such an exception would not significantly affect the comfort and welfare of their employees.

MEAL BREAK REQUIREMENTS (NONEXEMPT EMPLOYEES)

Just like rest breaks, the California labor law Breaks provision also provides employers with some restrictions when it comes to meal breaks. Below are some requirements that come with lawful meal breaks.

• Employers must provide employees with 30 minutes uninterrupted, unpaid meal break after every 5 hours of work
• Relinquish control of the employee’s activities
• Employees must be relieved of all duties;
• Employers do not have to ensure employees take those breaks.
• Employees may decide to have their meal break onsite or leave the premise to use their break as they wish.
• Employees must take an additional meal break especially for long shifts

Employers cannot:

• Impede or discourage their workers from taking meal breaks anywhere;
• create inducement towards skipping meal breaks;
• create a culture that encourages skipping meal breaks

Although the 30-minute meal break is unpaid, employees can agree with their employer to an on-call meal break, which counts as time worked, and payable – details of this later.

 WAIVER PROVISIONS TO MEAL BREAKS

The California labor law allows the 30-minute meal period to be waived by mutual consent of both the employee and the employer, under the following circumstances:

• When an employee’s work period for a workday does not exceed six hours. In this case, neither the employer nor the employee can be forced to waive the meal break. For instance, if the employer wants to waive the meal break, but the employee does not, then the meal break can’t be waived.
• If the total number of hours worked by the employee does not exceed 12 hours, then the second meal break may be waived subject to mutual consent of the employee and the employer and employee provided that the first meal period was not waived

NOTE: Neither the California Labor law breaks provision, nor the Wage Orders require that either of these waivers be in writing. But such an agreement should be put in writing whenever possible.

ON-DUTY MEAL BREAK AGREEMENT

Generally, the California labor law restricts an employer from allowing their employees to continue working or be “on-duty” during meal breaks. Unless the employee is relieved of all work duty during the entire meal break and is free to leave the work premises, the meal break is considered “on duty.” It is legally the same as denying the workers their meal breaks, and the employer has to compensate the employee for the meal break at the worker’s regular wage.

However, some exemptions exist where an “on duty” meal break period are legally permitted. Whether or not the nature of the job prevents a worker from being relieved of all work duty can be very difficult to justify. An employee and an employer may not agree to an “on-duty” meal break except, based on objective reasons, where:

1. The employee works over six hours, and the nature of the work does not allow the employee to be relieved of all duty, e.g. a lone security guard positioned at a remote site
2. There is a written agreement between the employee and the employer, and on-the-job meal is agreed to. The written agreement must indicate that the employee may withdraw the agreement at any time.

To implement on-duty meal break, an employer should first consult a qualified employment counsel for guidance.

LIMITATIONS ON BREAKS

The California Industrial Welfare Commission (CIWC) allows employers to make their workers stay on-premise during a meal break. In this case, the meal break would be considered to be paid time. That implies that the employer must compensate the workers at their regular pay rate for the length of the break. Likewise, employers may require their workers to be onsite during rest breaks. However, the employer cannot mandate the employee to work during the rest break. Employers also have the right to logically limit the amount of time their workers take to use the restroom outside of the required breaks, and by no means should an employee extend breaks using the restroom at the end of the break.

WHAT IF EMPLOYEES ARE DENIED THEIR RIGHTFUL CALIFORNIA BREAKS?

Your California employer is not doing any favor by letting you take a rest break or meal break. They are strictly required to do so. Consider this: if an employee is eating during his meal break and the employer or his boss calls him to review or do anything work-related. If the employee puts his food aside and works even for just a minute, then the employer has just denied the employee their meal break right because the employee’s break was interrupted by work activity.

If your employer fails to provide proper breaks, whether by (i) reducing your break time (ii) preventing you from taking a break (iii) Pressuring you to work through some or all of your break period or (iv) not providing any breaks at all, then you are entitled to an additional hour of pay at your normal hourly rate. This would be for each day you did not get a proper break.

For instance, if an employer denied an employee a proper rest break and meal break, then the employer owes the employee two additional hours of pay for that day. And if the employee is denied a proper break for an entire year, say 250 workdays, then the employee may be entitled to damages equal to 250 workdays multiply by employee wage rate for the breaks employee was denied. So if an employee is making $15/hour and the employee is denied meal break, then that would be $3,750 in extra wages that the employer owed the employee.

There are technicalities and nuances to California’s labor law breaks provisions, which is why it is advised that you consult a California employment attorney if you think your employer has violated your rights.

WHAT IF EMPLOYEE SKIPS THEIR BREAK?

If the employer provides meal break to an employee, but the employee willingly and voluntarily decides to skip the meal and work during the break period or eat while working, the employer would not owe employee any additional wages or penalties. The California labor law breaks only require them to provide those break times. Whatever the employee does during the break is up to the employee. If, on the other hand, the employee is pressured to skip a break, or the employee feels they will be criticized or denied perks or advancement if they take their full breaks, or if the employee has to skip breaks to meet work deadlines, then the employer might still be penalized. You can talk to a California employee rights attorney to discuss your situation.

EXEMPTIONS TO THE CALIFORNIA LABOR LAW BREAKS

There are exceptions to the rules regarding California labor law Breaks provision. Pursuant to Labor Code sections 512 and 226.7, and Industrial Welfare Commission Wage Orders 11 and 12, salaried workers who work in some professions (like motion picture or broadcasting industries, commercial drivers, construction workers, private security officers, etc) and meet some minimum earning conditions are exempted from most of the labor laws that apply to non-exempt employees. Further, employees working under a collective bargaining agreement may not be subject to the rules regarding meal periods.

For an employee to be classified as exempt;

• They must have spent more than half of their time doing managerial, intellectual, and creative works.
• Their primary duties must be executive, administrative, or professional tasks.
• They must regularly make decisions and exercise independent judgment.
• They must earn a monthly salary no less than twice the California minimum wage.

Even though most exempt employees are not qualified for rest breaks, they are still entitled to meal breaks. An employment attorney can examine your particular situation further to see if you qualify for rest and meal breaks.

CALIFORNIA BREAKS PENALTIES

Break periods are counted as hours worked. For no reason should an employer deduct pay from the time taken for an authorized break period. If an employer denies their employee a proper meal or rest breaks, the employee is qualified to receive extra wages under California labor law breaks provision.

To pursue the claim, the employer can:

• Try things on their own (without a lawyer’s help) and ask their employer for those extra wages. If the employer is one of those who wants to do the right thing, then congratulations! The employee should let the employer know of the extra wages owed, and if it turns out valid, they will pay the employee in full with little hassle. But if the employer refused to pay, then the employee may have to:
• File a complaint in court;
• File a wage claim with the Labor Commissioner or DLSE
• Contact an employee rights lawyer and get help in trying to persuade the employer to pay the employee what they are owed and to help the employee decide on and apply the best alternatives if the employer refuses.

CALIFORNIA LABOR LAW BREAKS: WHAT CAN EMPLOYER DO?

Break laws can be very tricky (as they apply differently to businesses and industries), and they can create huge financial issues for businesses that fail to comply with the labor law breaks provision. It is, therefore, essential for businesses to be careful when implementing proper break policies as required by the California labor commission. With the increasing number of court cases targeting employers’ rest and meal break practices, employers are advised to carefully review the employer’s policies to be sure they are getting their proper rest and meal breaks. If you need help with employment law, contact United Employees Law Group to learn the exact employment laws apply to your business.

FINAL THOUGHT

If you have been denied your proper meal or rest break, or you think your employer is denying you the same, do not hesitate to contact the expert employment attorneys at United Employees Law Group today. With years of successful experience, we represent workers who have been denied their break periods or otherwise maltreated by their employer throughout California. Schedule an appointment with us to evaluate your case, determine the best option for your recovery, and help you implement that option. Do not forget that filing certain claims or complaints has strict deadlines. Contact United Employees Law Group today to ensure your rights are protected.

 

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